Drop/Withdrawal Process

Registered students may add a class within the published drop/add period. The student must secure the faculty advisor's approval on a drop/add form before the change can be made official in the Registrar's Office.

Warning: All Registration drop/add transactions must be completed in one process. If a student changes or drops a class before the census date but after the semester has begun, the system refunds 75% of the tuition up to the 10% census date of the class. If a student adds a class at another time (not during the same computer transaction as the drop), instead of a net zero, the student’s account reflects the 75% refund and a 100% charge for the new class. The result is an additional 25% of the class tuition.

  1. Once a student has officially enrolled in a class and paid the tuition and fees, the student shall maintain membership in said class, until one of the following occurs:
    1. Student officially withdraws, and the action is effective as of that date.
    2. Instructor Withdrawal - the student stops attending class. 
      • Students who exceed the instructor's attendance policy will be dropped from the class roster because of excessive absences.
      • Student fails to attend class prior to the 10% census date of any term. This constitutes administrative withdrawal (Never Attended) and is effective as of the first day of the class. A grade of "NA" will be assigned.
  2. A student may withdraw from a class with the following results:
    1. A student may withdraw using the Student Withdrawal Form as late as the 65% date of the term if the instructor has not already dropped the student because of excessive absences.
      • The transcript will indicate a "WD." (No withdrawals are accepted for processing after the specified date to drop, per student's class syllabus, for that term without extenuating circumstances and must be approved by the associate vice president and/or vice president 
    2. Withdrawals after the specified date, per the student's class syllabus, are handled on a case-by-case basis.
  3. A student who is considering withdrawal from a course(s), or from the College, is strongly encouraged first to consult the instructor(s) and his or her faculty advisor. A student who wishes to withdraw must complete a Student Withdrawal Form (WD) and be electronically signed by their instructor before an official withdrawal can be recorded. Students who fail to comply with this procedure are considered to have withdrawn unofficially, and receive a grade of "W-Withdraw."
  4. A student who withdraws or drops from any portion of a course (classroom, lab, clinic, or shop) will be dropped from the entire course including corequisite courses that apply. Early registered courses for the following semester that require the dropped course as a pre-requisite, will also be dropped.
  5. All course changes must be in accordance with the academic calendar.
  6. Students who receive financial aid or VA educational benefits should consult with personnel in those offices before withdrawing from classes and/or withdrawing from the College.

Medical Withdrawal Policy

Students may request a medical withdrawal based on injury, illness, or psychological/psychiatric disorder.

  • A medical withdrawal can be granted for all courses in the enrolled semester or, in certain approved circumstances, individual courses in the enrolled semester. Students are allowed one medical withdrawal request per semester.
  • Students should submit a Medical Withdrawal request form along with supporting medical documentation within 30 days of the last attended class, unless medical documentation supports a longer period. These requests must be submitted to the Office of Vice President of Student Services.
  • In order for a Medical Withdrawal Request to be considered for a given semester, all required documents must be completed in full and submitted at any time prior to the end of the semester.
  • If the Request for Medical Withdrawal is approved, the student will receive a grade of “WD,” which is an official withdrawal without grade penalty. If a grade has already been recorded in the student’s permanent record, and the student was unable (due to unusual circumstances) to request a medical withdrawal prior to the recording of a grade, the request must specify the circumstances causing the delay.
  • There will be no refund for medical/mental health withdrawals requested after the college refund deadlines. Students remain fully responsible for College fees, any outstanding fines and repayment of financial aid as mandated by the federal and state Government.  
  • The U.S. Department of Education does not differentiate between a ‘Medical/Mental Health Withdrawal’ and a regular course withdrawal (WD grade).  If a student who has received financial aid, withdraws from courses (for health reasons or not) before completing 60% of the semester, the U.S. Department of Education requires the College financial aid office to re-calculate the student’s award based on the student’s last date of attendance, to determine what amount of financial aid must be returned to the Federal Government.  Under these circumstances, the student will be required to return funds for which they are no longer eligible by the government regulations.

For Students using VA Education Benefits: Per VA regulations, when a student terminates or reduces after the drop period and a non-punitive grade (WD) is assigned, VA will not pay for the courses in question. If the student has already been paid for the course(s), VA will create an overpayment from the beginning of the term. If the student provides information on acceptable mitigating circumstances the VA may pay a prorated payment through the student’s last date of attendance. Mitigating Circumstances are circumstances beyond the student’s control that prevent the student from continuing in school or that cause the student to reduce credits. Mitigating  circumstances include but are not limited to illness or death in the student’s immediate family and illness or injury of the student during the enrollment period.

Administrative Withdrawal

Students whose emotional and/or psychological distress or substance use is so severe that they are unable to adequately participate in the academic environment, present a danger to self or others, are unable to adequately care for themselves, or are engaging in substance abuse requiring extensive treatment or hospitalization may be involuntarily withdrawn from the College.

  • An administrative withdrawal constitutes a complete withdrawal from all courses, and a grade of "WD" is recorded on the academic transcript.
  • Administratively withdrawn students may not seek counseling or other support services from the College after withdrawal.
  • Tuition refunds for administrative withdrawals will be considered according to the College's refund policy.